Room Reservation

Table of Contents

Rooms Available Scheduling Room Set Up Equipment Room Capacity Clean Up Cancellations Catering Coffee PA System Pavilion and Ballfield Windows

from Communications Services, designee: Gemma Osborne

• Jordan Hall Auditorium
• Jordan Hall Lounge
• Jordan Hall Staff Room
• Pavilion
• Sawdust Café
• Softball Field

• two Barton Lab meeting rooms

• Taste Panel Room
• Lunch Tasting room
• Small Meeting Room
• Conference Room

from Horticultural Sciences, designee: Michele Mannella

• Hedrick G19 Conference Room
• Sturtevant 116 Conference Room

from the library, designee: Jane Irwin

• library Tech Center

from PGRU,
not on Corporate time, contact designee: Tiffany Fisk

• PGRU conference room

Schedule your meetings for Jordan Hall by using Corporate Time. If Corporate Time isn't working reserve with the room designee directly.

It is imperative that you input your room arrangements in the description window in Corporate Time for the custodial staff who will be setting up the room or it will be assumed that you will set the room up yourself. This includes: contact person, phone number, room arrangement, number attending. Room arrangements in Jordan Hall can be: seminar style—rows of chairs with head table; meeting style—table with chairs around it; other—please specify horseshoe shape, tables in the round, tables and chairs facing front, etc.

Each piece of audio/visual equipment at the Station is also on Corporate Time.

Try to keep seminars in the Staff Room (the room with the kitchen) and meetings in the Lounge whenever possible. The Staff Room holds 51 people, the Lounge holds 80 people, and the Auditorium holds 400 people.

Please leave the rooms and equipment as you found them.

If your meeting is cancelled, cancel the meeting in Corporate Time as soon as you find out, at least 24 hours in advance, so time is not wasted setting up for non-existant meetings and the room can be used by others. If you are giving less than 24 hours notice, contact Gemma Osborne directly, at 2248.

People who arrange a meeting are responsible for providing their own catering service. These are two suggestions, but the list is not meant to be all-inclusive: Club 86 for lunches, dinners, coffee and bagels, 789-4955. Olive Tree, for lunch, 781-1339.

In Jordan Hall, there are two 50-cup urns available for meetings. It is the responsibility of people who arrange meetings to supply their own coffee and supplies and make the coffee. Your alternative is to have it catered. This is also true for outside groups. When finished, make sure to wash out the coffee urns and put them back in the Staff Room.

Only Jordan Hall Auditorium is equipped with a public address system. Three wireless mikes for use are available for use from Communications Services. When the meeting is finished, turn off the system and return the mikes to CS.

New policies for the use of Station recreation facilities are available online.

Do not open the windows in Jordan Hall when the shades are down.